Kreate your event

Event and Congress Management

> Organisation of professional meetings
  • Congresses
  • Courses
  • Meetings
  • Shareholder Meetings
  • Seminars
  • Series
  • Symposiums
  • Conferences
  • Professional Meetings
  • Commercial Meetings
  • Assemblies
  • Forums
> Organisation of Congresses
  • Congress planning consultancy
  • Management of permits and bonds
  • Economic assessment and consultancy. Income and expenses budget
  • Organising committee meetings assistance
  • Assistance and assessment for the design of: Congress Image: programmes,
  • Necessary printed material along with adjustment and Website
  • Preparation, supervision of the event with suppliers
  • Assistance and supervision of assembly and disassembly
> Technical secretary
  • Preparation of databases
  • Sending of invitations and general correspondence
  • Reception and monitoring of registrations by standard post and e-mail
  • Assistance confirmation by phone and/or e-mail
  • Contact with speakers (technical requirements, management of travel and accommodation)
  • Telephone information
  • Preparation of folders and documentation for attendees
  • Drawing up of lists, credentials and attendance certificates
  • Accreditations
  • Post-congress correspondence (thanks, diplomas, issue of invoices)
  • Presentation of accounts and economic outcome
  • Preparation of Congress Dossier
> Catering
  • Catering Service (Lunch, Cocktails, Coffee Break)
  • Reservation of restaurants/ wineries/ gastronomic companies
> Protocol
  • VIP guest contact and invitation
  • Support with welcoming guests
  • Regulations for speeches, authority precedence, grouping and distribution of guests.
  • Banner placement
> Press office
  • Media notification
  • Press releases
  • Press pack
> Musical ambient and shows
  • Contracting of music groups, quartets, sopranos, pianists, choirs, etc.
  • Contracting of celebrities, actors, presenters, etc.
> Event design and production
  • Invitation/ envelope design
  • Printing of plotters, canvases, signs and indication signs
  • Event image
> Special assemblies
  • Design and assembly of stages and backstage areas
  • Furniture rental
  • Conditioning of spaces/ heating and cooling of spaces
> Airport transfers - Social and accompanying programme
  • Airport transport / Stations/ Hotels
  • Tours/ itineraries/ guided tours
  • Programmed visits
  • Transfer and Hospitality
> Photography and video
  • Photographic/ video report
  • Filming and live Internet streaming
  • Duplication of CD’s with Photographs, documents, talks, posters, etc.
> Social Media
  • Community Management (Twitter, Facebook, Instagram, etc.)

Rental of Spaces

We have been managing the rental of Álava Technological Park’s spaces for events, meetings, courses, etc. from the Central Building since 2006.

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